Privacy Notice  

 

Introduction

Hopkins Financial Consultants is committed to protecting and respecting your privacy. We wish to be transparent on how we process your data and show you that we are accountable with the GDPR in relation to not only processing your data but ensuring you understand your rights as a client. 

It is the intention of this privacy statement to explain to you the information practices of Hopkins Financial Consultants in relation to the information we collect about you.

For the purposes of the GDPR the data controller is:

  • ·         Graham Hopkins·        
  • ·         When we refer to ‘we’ it is HFC

 

Please read this Statement carefully as this sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.

 

Who are we?

  

Hopkins Financial Consultants are a partnership of Financial Advisors working with individuals and small businesses to protect and manage their finances. Between Pat and Graham, HFC have a combined 40 years’ experience in the financial industry and bring their expertise in clear, understandable language to our clients.

 

Our Products and Services include: 

Pension Products and Retirement Advice

Life and Serious Illness Assurance Products

Savings and Investment Products and Advice

Pension and Investment Fund Monitoring

Income Protection Products

Budgeting and Debt Counselling

 

Our Data Protection Officer / GDPR Owner and data protection representatives can be contacted directly here:

 

  • ·         Name: Graham Hopkins
  • ·        
  • ·         Phone number: 087-2492516

 

Purpose for processing your data

Why we are processing your data? Our legal basis.

 

In order for us to provide you financial advice  HFC  need to collect personal data for HFC to be able to advise you with your finances. Our reason (lawful reason) for processing your data under the GDPR is:

 

  • ·         Legal basis  - HFC needs to process your data as this is neccessary in relation to a contract of insurance to which the individual has entered into or because the individual has asked for something to be done so they can enter into a contact.

In any event, HFC are committed to ensuring that the information we collect and use is appropriate for this purpose, and does not constitute an invasion of your privacy.

 

 How will Hopkins Financial Consultants use the personal data it collects about me?

HFC will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavour to keep your information accurate and up to date, and not keep it for longer than is necessary.

 

 Special Categories of personal data

If we collect any special categories of personal data (e.g. health, religious beliefs, racial, ethnic origin – financial information is not classified as special categories of personal data) – we will ensure the below

 

  • ·         we will obtain your explicit consent

 

Who are we sharing your data with?

 

We may pass your personal data on to third-party service providers contracted to  HFC   in the course of dealing with you. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to fulfil the service they provide on your behalf. When they no longer need your data to fulfil this service, they will dispose of the details in line with HFC procedures.

               

If we wish to pass your sensitive personal data onto a third party we will only do so once we have obtained your explicit consent, unless we are legally required to do otherwise.

The third parties that we pass your personal data to are:

  • ·         New Ireland
  • ·         Zurich Life
  • ·         Standard Life
  • ·         Aviva Life and Pensions
  • ·         Irish Life
  • ·         Phoenix Ireland
  • ·         Friends First
  • ·         Royal London
  • ·         Money Advice CRM
  • ·         Omnibroker Crm

 

We have issued all our third party processors with a Data Processor checklist asking them GDPR specific questions

 

If we transfer personal data to a third party or outside the EU we as the data controller will ensure the recipient (processor or another controller) has provided the appropriate safeguards and on condition that enforceable data subject rights and effective legal remedies for you the data subject are available.

 

Data Subjects Rights:

HFC facilitate you, our clients, rights in line with our data protection policy and the subject access request procedure. This is available on request.  

Your rights as a data subject

 

At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:

 

  • ·      Right of access
  • ·      Right of rectification
  • ·      Right to be forgotten
  • ·      Right to restriction of processing
  • ·      Right of portability
  • ·      Right to object
  • ·      Right to object to automated processing, including profiling
  • ·      Right to judicial review:

All of the above requests will be forwarded on should there be a third party involved as we have indicated in the processing of your personal data.

 

Additional information we are providing you with to ensure we are transparent and fair with our processing

 

Retention of your personal data

Data will not be held for longer than is necessary for the purpose(s) for which they were obtained. HFC will process personal data in accordance with our retention schedule. This retention schedule has been governed by our regulatory body Irish Central Bank and our internal governance.

 

Complaints

In the event that you wish to make a complaint about how your personal data is being processed by HFC or how your complaint has been handled, you have the right to lodge a complaint directly with the supervisory authority and Organisation Name’s data protection representatives Data Protection Officer / GDPR Owner

 

Failure to provide further information

If we are collecting your data for a contract x and you cannot provide this data the consequences of this could mean the contract cannot be completed or details are incorrect.

Profiling – automatic decision making

 

Profiling – automatic decision making

Profiling;

Financial and mortgage advisors using profiling in their business.  The main categories are

a)       Risk profiling.

b)      Profiling for marketing purposes.

c)       Establishing affordability and providing quotations for financial services and mortgage product

 

      a)   Risk Profiling

To establish a customer’s attitude to investment risk (relates to pensions and investments) advisors have automated calculators which calculate the customers attitude to various levels of risk having answered a series of questions.

 

b)      Profiling for marketing purposes.

When we seek to contact you about other services, as outlined above * we run automated queries on our computerised data base to establish the suitability of proposed products or services to your needs.

 

a)       Establishing affordability and providing quotations for financial services products.

Additional Processing

If we intend to further process your personal data for a purpose other than for which the data was collected, we will provide this information prior to processing this data.

Contact Us

Your privacy is important to us. If you have any comments or questions regarding this statement, please contact us on (087) 249 25 16 or email graham@hopkins-financial.ie

Privacy policy statement changes

HFC may change this privacy policy from time to time. When such a change is made, we will post a revised version online. Changes will be effective from the point at which they are posted. It is your responsibility to review this privacy policy periodically so you’re aware of any changes. By using our services you agree to this privacy policy.

This privacy policy was last reviewed in May 2018